Vendor Management
Vendor Management
3B VMS gives clients and MSPs a structured, real-time way to manage vendor networks, from job requisition through to candidate submission and placement. Roles can be created and broadcast instantly to approved sub-vendors, with clear visibility over who is engaged, who has responded and what has been submitted.
Vendors can accept opportunities, submit candidates and track progress within a single, connected workflow. Clients retain full control through consistent review, approval and feedback processes, ensuring quality, compliance and speed are maintained across the entire supply chain.
Built for flexibility, 3B VMS supports both direct client to vendor relationships and master vendor models, with the ability to combine manual oversight with automated workflows where needed.
The result is a more transparent, accountable and efficient vendor management process that improves fill rates, reduces administrative overhead and gives teams confidence in every decision.
Client Self-Service Portal
Provide both clients and vendors with a secure self-service environment where they can manage recruitment activity without relying on constant back-and-forth communication. Clients can post jobs, review candidate submissions, approve workers and track progress, while vendors can update candidate profiles, manage submissions and monitor activity. This shared visibility improves collaboration, speeds up decision making and keeps everyone aligned throughout the hiring process.
Shared Talent Pools and Vendor Collaboration
Enable efficient collaboration with sub-vendors by sharing workers and candidate pools across your network. This expands access to qualified talent while maintaining visibility and control over standards, compliance and ownership. By centralising candidate availability and vendor activity, organisations can respond faster to demand and avoid duplication across suppliers.
Workforce Oversight and Approval Management
Track and approve worker activity with built-in workflows for timesheets, worker approvals, performance reviews and assessments. Managers can review submitted hours, validate workforce performance and ensure compliance before approvals are finalised. This helps maintain quality across the workforce while ensuring accurate billing and clear operational oversight.
Automated Billing and Financial Management
Simplify financial administration with automated invoice generation, billing workflows and payment tracking. By connecting timesheets, approvals and invoicing into a single process, businesses can reduce errors, improve transparency and ensure faster, more reliable financial operations.
Reporting, Insights and Operational Visibility
Access detailed reporting and analytics to understand how your workforce and recruitment operations are performing. Dashboards provide visibility into metrics such as time to hire, recruitment costs, vendor performance and workforce utilisation. These insights help teams make informed decisions, identify operational bottlenecks and continuously optimise recruitment strategies.
Seamless Onboarding Integration
Connect directly with the 3B Onboarding Suite to create a smooth transition from hiring to onboarding. Once workers are approved, they can move straight into onboarding workflows, reducing delays and ensuring the candidate experience remains consistent from placement through to compliance and start date.
01 | Centralise vendors, roles and demand
Everything starts with a single view of your contingent workforce demand. Hiring managers raise requests, roles and requirements inside Salesforce, with rate cards, approvals and vendor rules applied from the outset. This ensures every role is structured, governed and visible before suppliers engage.
02 | Distribute work to approved suppliers
Roles are released to approved vendors based on predefined rules such as tiering, geography, rates or performance. Suppliers submit candidates directly into the VMS, keeping all submissions, communications and decisions in one controlled workflow without email or spreadsheets.
03 | Control selection, rates and approvals
Candidate shortlists, rate negotiations and approvals are managed inside Salesforce with full transparency. Automated controls prevent rate leakage, duplicate submissions and off-contract engagements, while maintaining a complete audit trail for every decision.
04 | Manage assignments, extensions and changes
Once placed, assignments are tracked centrally including start dates, end dates, extensions and changes. Updates flow through approval workflows automatically, ensuring nothing runs over contract, outside policy or without visibility.
05 | Maintain a single source of truth
All vendors, workers, assignments and approvals live natively in Salesforce. There is no duplication, no system hopping and no loss of control. This creates a clean, auditable data model that feeds reporting, compliance, workforce planning and the wider 3B platform.
High-level, what's a VMS?
A VMS is a platform used to manage contingent workforce suppliers, assignments, rates and approvals in one controlled environment. It gives organisations visibility over who is working where, through which vendor, under what terms, and at what cost.
Who is 3B Control designed for?
3B VMS is built for organisations that rely on contingent labour and multiple suppliers, including staffing agencies, enterprise employers, healthcare providers, construction firms and logistics operators. It supports both centralised and decentralised workforce models.
Can we control which vendors receive roles?
Absolutely. Vendors can be tiered, restricted or prioritised based on rules such as geography, rates, performance or preferred supplier status. Roles are only released to approved suppliers under defined conditions.
How does 3B VMS help control costs and rates?
Rate cards, approvals and policies are enforced at every stage. This prevents off-contract rates, unauthorised extensions and rate leakage, while maintaining full transparency for procurement and finance teams.
Does 3B VMS support approvals and audit trails?
Yes. Every request, submission, approval, change and decision is tracked automatically. This creates a clear audit trail for compliance, governance and reporting purposes.
Plus extensions, amendments and changes are handled through structured workflows with automated approvals. This ensures no worker continues beyond agreed terms or without visibility.
Can 3B VMS be used as a standalone solution?
Yes. 3B VMS can be deployed as a standalone vendor management system or as part of the wider 3B platform, depending on your organisation’s needs.
Completed onboarding just 15m
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booking requests created in under 90s
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No bolt-on tools.
No duplicated data.
One unified platform.
Vendor Management
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